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  • Writer's pictureEvent Planning by Annie

A Guide on Keeping Your Planning Process as Stress-Free as Possible: Advice from a Reno Tahoe Wedding Planner

Updated: May 10

Are you preparing for your big day in the breathtaking setting of Reno Tahoe? Navigating the complexities of wedding planning can feel overwhelming at times. A full-service wedding planner in Reno Tahoe will help take most of the heavy lifting off your plate, but if you're wanting to tackle the majority of the wedding planning process yourself, here are a few general guidelines to help make your planning process as stress free as possible.

Set Realistic Expectations

You just got engaged, congratulations! As you step into the exciting world of wedding planning, it’s natural to feel a mix of emotions. Excitement, nervousness, worry of decision fatigue, fear of the unknown; you name it, someone has felt it! You're not alone. Amidst the wave of decisions and tasks ahead, setting realistic expectations is key to navigating your planning journey smoothly.

Start by researching the average cost of vendor types in the area to create a realistic wedding budget. Identify your priorities and assign a maximum spend to vendor types you know you need but aren’t necessarily a major priority for you. Assigning a maximum spend to budget categories that are important to the success of your wedding day, but not critical to your vision can help you make informed decisions without overspending. Setting a realistic wedding budget will help you avoid stress down the road. After your research, consult your partner, both sets of parents, or anyone else who may be involved in your planning process or play a financial role.


Recognize that not every inspiration photo on Pinterest will be attainable with your budget – and that’s okay! Embrace the uniqueness of your celebration and focus on creating a day that reflects your love story, values, and priorities.

Lastly, remember that despite your best efforts, it’s likely that not everything will go exactly as planned – and that’s okay too. In the grand scheme of things, minor hiccups are often unnoticed by guests, and what truly matters is the love and joy shared on your special day. Trust in your planning process, stay flexible, and cherish the moments that make your wedding uniquely yours.

South Lake Tahoe Wedding

Stay Organized - An Experienced Tahoe Wedding Planner will Ensure This

Organization is crucial to the success of your planning process and wedding day. Staying organized saves time, ensures nothing is overlooked, helps for a smoother wedding day, and overall helps reduce stress.

When it comes to planning your dream wedding in Tahoe, a wedding planner can be your best friend in navigating the numerous of details that go into creating an unforgettable event. With the expertise of local Tahoe wedding planners, you can have confidence that your planning process will be organized. A Tahoe wedding planner can assist you in creating a comprehensive planning timeline, a realistic budget sheet tailored to your specific needs and desires, and everything in between. By breaking down tasks and expenses month by month, you can stay on track and avoid feeling overwhelmed by the enormity of planning a wedding. If you don’t have the budget for a full-service wedding planner in Tahoe, you should have a Day-Of Coordinator at a minimum. Read my blog “Why You Need a Day-Of Coordinator” to learn why.

Regardless if you have a Full Service wedding planner or a Day-Of Coordinator, create a wedding-specific email to have all of your correspondence in one place. By doing this, you can ensure that all communication with vendors, your venue, and everyone else involved in your wedding is easily accessible and organized.

Keep track of important deadlines, such as payment and informational deadlines, in your calendar. It’s imperative to the success of your event to ensure your entire vendor team knows your details through and through in a timely manner.


Delegate, Delegate, Delegate!

Don't feel like you have to tackle every single item on your to-do list yourself. Delegating tasks can help lighten your load, while still ensuring everything gets done efficiently and effectively. When you can, delegate what you're comfortable with.

Consider enlisting the help of your partner, family members, or bridal party to help you. Maybe your partner can be in charge of gathering guest addresses; maybe your mom can organize & order your desserts; maybe you add-on an à la carte service with your day-of/month-of coordinator to assist you with curating your design for the event; or maybe your maid of honor can inform all of the bridesmaids for what color dress, shoes, and accessories to get for the big day. Whatever you feel comfortable delegating - do it! If you're anything like me, asked to be CC'd or kept in the loop when other people take care of these tasks for you to give you peace of mind. 

By embracing delegation, you can streamline your planning process and alleviate stress, allowing you to focus on enjoying this special time in your life. Don’t be afraid to let go of some control and enlist the help of your loved ones – you’ll thank yourself when you’re walking down the aisle with confidence and joy.

Lake Tahoe Wedding

Communicate Openly

Open and transparent communication is not just important, it’s essential for a smooth and stress-free wedding planning process. By effectively communicating, you can prevent misunderstandings and conflicts from arising, ensuring that everyone involved is on the same page and working towards the same goals.

When it comes to communicating with your partner, start by having candid conversations about your visions, priorities, and expectations for the big day. What you both learn from this initial conversation lays out the foundation for what your wedding will look like.

In addition to communicating with your partner, it’s also crucial to keep the lines of communication open with your parents, bridal party, and anyone else who plays a significant role in your wedding planning process. Share your vision for the day, but also be receptive to their input and ideas. You never know – they might have valuable insights or suggestions that you hadn't considered.

Of course, effective communication extends beyond your inner circle to include your venue and vendor team as well. Clearly articulating your expectations and preferences ensures that all parties involved can avoid any misunderstandings. Whether you're discussing logistics with your caterer or finalizing details with your florist, don't hesitate to speak up and ask questions if something isn't clear. Communication is a two-way street, so make sure everyone involved is actively communicating to you as well.

Remember that communication isn’t just about conveying information, it’s also about fostering trust and building strong relationships. Be open, honest, and respectful in your interactions, you’ll thank yourself on the big day!

Take Breaks

Amidst the hustle and bustle of organizing every last detail, it’s essential to remember to prioritize your mental health and well-being. Mental health should always be number 1. Taking breaks from planning is a necessity to ensure you stay refreshed and ready to tackle the remaining tasks that lie ahead.

Intentionally schedule breaks to prevent burnout and ensure you’re able to approach the rest of your planning process with clarity and enthusiasm.  Give yourself permission to take a step back and recharge your batteries.

Focus on What Matters Most

In the age of social media and Pinterest boards brimming with wedding inspiration, it’s easy to get caught up in feeling like your wedding needs to mirror what’s trendy. If incorporating trends is something you want, then by all means – do it! Your wedding is a celebration of your love and commitment to each other, there’s no right or wrong way to showcase that. I advise you to remember that your wedding day should be a reflection of you and your partner, however that looks.  

Maybe you and your partner share a love for hiking and want to incorporate that into your Tahoe wedding, or perhaps you’re passionate about supporting local artists and decide to showcase their work through handmade décor. Whatever it may be, prioritize the things that hold significance to you as a couple. By staying true to yourselves, you’ll create a wedding day that is not only unique and memorable, but also meaningful and authentic!

Valhalla Wedding Lake Tahoe

Celebrate Milestones

From the moment you book your dream venue in Reno Tahoe to the exhilarating feeling of saying "yes" to your perfect wedding dress, each milestone is a cause for celebration. Pop a bottle of champagne & have a toast to commemorate checking off the big tasks on your to-do list.

Sending over a deposit to your dream photographer or finalizing your catering menu may seem like small steps in the grand scheme of things, but they're significant milestones on the road to your big day. Take the time to acknowledge and celebrate each achievement, no matter how big or small, as they all contribute to bringing your vision to life.

Embrace Hiccups

Let's face it, not everything is going to go the way you thought. There may be some hiccups in the road, but it's important to embrace these! Don't get hung up on something that didn't go the way you envisioned. Embrace the change, find a solution, and do your best to move on. Remember that there’s almost always a workaround or alternative solution.

When a little hiccup or detour does come your way, lean on your close circle or wedding planner to find an answer. Embracing hiccups with an open mind and positive attitude allows you to approach them as valuable learning experiences rather than unbeatable obstacles. After all, it’s often the unplanned moments that end of becoming the most cherished memories. Embrace the imperfectly perfect moments that will make your day truly unforgettable (in the best way).


Above all, lean on your loved ones (and wedding planner!) to help you accomplish everything on your wedding planning to-do list. I’m a strong believer in everything will work out exactly the way it’s meant to. Reach out today to learn how I can assist you in your planning process, whether that be full service planning, partial planning, or day-of/month-of coordaintion.


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